JOB POSTING: Administrator

ADMINISTRATOR POSITION – JUNE 2018


Who we seek

Our inclusive, progressive Christian community is looking for a superstar to report to the Lead Minister and manage the church’s non-ministry functions. The Administrator is the nexus for staff, ministers, congregants, and the public –  the go-to person, anticipator, initiator, doer, detail-watcher, and systematiser who keeps all background functions running smoothly.

We seek an organized, flexible, grounded, collegial, hands-on Administrator to work alongside the Rentals Coordinator in an open office environment. The Administrator oversees office and building operations, leads staff, creates and coordinates weekly print and multimedia communications, and supports members of the ministry team and congregation.

Who we are

Canadian Memorial United Church (CMUC) & Centre for Peace is a vibrant, growing, Affirming faith community in central Vancouver. Our heritage church is at West 15th & Burrard, and the church office is in the Centre for Peace, a rental facility at West 16th & Burrard. Our work environment is congenial, collaborative and welcoming to all beliefs. www.canadianmemorial.org

Responsibilities

Office administration & facilities management

  • Maintain and manage Office admin systems, data bases, records and equipment (e.g., files, computers), outsourcing to IT professionals as necessary
  • Plan, administer and control the Operations budget in consultation with the Lead Minister and others as appropriate
  • Manage contracts and vendor relationships: oversee, coordinate and renew long- and short-term contracts
  • Manage office supplies
  • Prepare, or oversee preparation of, reports and statistics related to the operation of CMUC & Centre for Peace

Staff leadership & supervision

  • Provide supervision to staff: two office staff (f/t Rental Coordinator, p/t Bookkeeper) and two custodial staff (p/t Facility & Maintenance Worker, occasional Custodian)
  • Conduct annual performance reviews for staff they supervise
  • Lead by evoking the best in staff, supporting their work and encouraging the development of their skills
  • Provide orientation and training to new staff to ensure they meet the needs of CMUC & CFP operations and provide good service to the public, mission partners and CMUC faith community with whom they interact

Communications coordination for worship services

  • Coordinate print communications for weekly services, meeting deadlines; i.e., solicit and format content, edit and proofread the worship service bulletin and order of service, coordinate their printing and assembling.
  • Coordinate verbal announcements at weekly services
  • Create, in consultation with the ministry team, the multimedia presentation for the worship service
  • Coordinate media computer operators for worship services; liaise with technical staff as needed

Support to the ministry team, to congregants and lay leaders

  • Provide administrative support as needed to the Ministry Team
  • Provide support to congregants, lay leaders and to CMUC’s programming in general
  • Provide confidential assistance to the Lead Minister, as required
  • Attend weekly staff meetings

Competencies

  • Interpersonal skills
  • Verbal and written communications skills
  • Planning and logistical skills
  • Integrity and maturity
  • Initiative
  • People management skills
  • Collaboration and collegiality
  • Problem-solving and decision-making 

Knowledge & experience

  • Several years’ continuous employment in an administrative/operations/office management role, preferably in the non-profit sector
  • A proven track record of effecting continuous organizational improvement
  • Excellent computing skills, familiarity with presentation software, proficiency in MS Office Suite on an up-to-date Windows operating system; comfort with learning new in-house software as required
  • Familiarity with standard accounting practices, proficiency in bookkeeping
  • Experience in public relations and marketing as related to the promotion of facilities, an asset
  • Requirement to apply for and provide a Police Information Check on acceptance of the position

 Compensation

  • 35-hour position at a competitive salary with some flexibility in hours
  • A 3-month probationary period
  • After probation, entitlement to comprehensive benefits under the United Church of Canada’s group plan (life, disability, health & dental, pension), which are mandatory for all permanent employees
  • 3 weeks’ vacation
  • A professional development allowance (up to $750 & up to 5 days) in 2019 and subsequent years

To Apply

We welcome your interest! To be considered, your application must include a cover letter highlighting your relevant experience and a detailed resume. Please address your email to the Chair, CMUC Ministry and Personnel Committee, ministryandpersonnel@canadianmemorial.org. This posting will remain open until a finalist is chosen.

In the interests of the Administrator’s taking up the position as quickly as possible, the Ministry & Personnel Chair will monitor applications closely and contact promising candidates for a preliminary phone interview. The selection process continues with the candidate’s completing a short formatting and writing assignment, followed by a personal interview.

Humans of Canadian Memorial: Tammy

“I was born in Hamilton Ontario, 2 months too early which is why I have a visual disability. I was so small that they put me in an incubator. I think I was only 2 pounds when I was born and back in the 60’s they didn’t really know much about incubators so they turned up the oxygen too high and my retinas got damaged. That’s how I lost my sight.”

Can you tell me about your faith journey?

“I remember going to church with my aunt once in a while. It was really formal, the choir was very traditional and the minister would go on and on. And I didn’t like it because I just got bored. My mother came from a Baptist home and my dad was united with an Italian background – both had very strict backgrounds so they brought us up with the freedom to make our own decisions with religion. I used to stay with my Aunt in a little village outside of Brantford on some weekends. She went to a Baptist church and I would go to the youth group and I really enjoyed it. There was this one time during youth group where we could raise our hand if we wanted to be saved and I remember raising my hand; it was a very surreal feeling of being saved even though I really didn’t know what it meant at the time. But after high school and university I didn’t go to church. There was just other things to do: spend time at the gym or spin class. It wasn’t until I went through a personal crisis a few years ago that really made me rethink my commitments and affiliations with people. So in 2016 I decided to go to the Marcus Mosley concert at CMUC in June and I thought if I don’t like it I don’t have to come back. But I really liked it so I kept coming back. I really like the music and the people at CMUC. And on my first day there, somebody introduced himself to me and now I usually walk with him to coffee and it’s something that I look forward to. Beth has been really great too. She thought being a part of the hospitality team would be a great way for me to meet people at the church. She really tries her best to make sure everyone feels included and involved in church if they want to be.

Besides church, I am really interested in physical fitness. Not competing anymore. I used to compete in swimming in the Paralympics and I went to Seoul in 1988. I used to compete in dragon boating as well but I’m not committed to winning anymore and that wasn’t fair to the team so I thought it would be best to do my own thing. Now I go to a trainer once a week who tailors my workouts, and I go to the gym on my own for weight training and I swim with a local Masters swim club. It’s all really good and I enjoy it a lot!”

Earth Day Service – April 22

Join us for a moving Earth Day Service, with local gospel, soul and jazz singer Dawn Pemberton and reflections from Rabbi Dr Laura Duhan-Kaplan, Director of Inter-religious Studies at the Vancouver School of Theology.

Along with our usual (incredible) music and leadership team, and all the warmth and welcome of this unique community of faith.

ALL ARE WELCOME. We really mean it. We’d love to have you there.

 


CMUC gathers and worships on the unceded territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations. We acknowledge that history and that present reality each Sunday when we gather, and particularly on the occasion of this service.

Humans of Canadian Memorial: Wilda

How did you get into stand-up comedy?

“Over a lifetime, in a round-about way. As a child, my mom entered me in public speaking contests and talent shows. She could see I got a kick out of entertaining. In my adult life, I’ve been on a quest to find my purpose. I was in a long-term marriage and spent a lot of my energy on things important to my husband. But I was out of sync with myself and finally couldn’t do it anymore. Since leaving in 2008, I have discovered that I like to make people laugh, so when I saw a course for stand-up comedy last fall, I had a gut-sense to take it.

When a comic comes out on stage, it’s good to acknowledge what people see and then blow their stereotypes. As a class exercise, we took turns standing at the front while our classmates jotted first impressions. Several people in my course wrote ‘old’. I was probably ten years older than everyone else in the class, but in my heart I am not old! I realized I had some ageism because I thought, what’s this with not wanting to be perceived as old? So I’ve got some work to do there. I became aware of my stereotypes and realized we all have much common under the skin — our fears and things we’re trying to heal from. I love to say something that makes everyone join with me and each other in laughter. It is healing…when it happens. Sometimes a joke bombs! I’m learning to roll with that, too. I enjoy writing the jokes, so the process is healing for me.”

What’s your faith experience?

“Even though I grew up in the United Church, I pulled away from the church. I knew the problem with religion was in me more than in a particular church. I was an observer for a quite a while and respected the UCC for standing up for gays in the late 1980’s. So I knew that if I were to go back to church, it would be the UCC.

The second Sunday I was at CMUC, the choir sang Do not Leave your Cares at the Door, and there’s a part where the soloist sings: every story is sacred here even yours. And I thought, yeah really? Broken family, an erratic career path, long periods of my adult life where I didn’t go to churches, and a lot of seeking help for anxiety and depression. And I thought, where is the sacredness in that? But I decided to stick around and to see if I could find out. Through this process, I’ve been starting to reflect on how maybe it was Spirit that helped me find yoga, and specific therapists, and a couple of soul-mate women friends. All these experiences contributed to finding myself enough to risk sticking my toe back into religion. And I realized God works in many mysterious ways, only some of them in churches. So the sacredness of story now resonates with me. And I believe we all have a sacred story. So the thing I appreciate about CMUC is the invitation to keep growing because I know that’s what I need to do. I feel called to lead in the community more than in church. One way I attempt to do that now is through comedy.”