JOB POSTING: Administrator

ADMINISTRATOR POSITION – JUNE 2018


Who we seek

Our inclusive, progressive Christian community is looking for a superstar to report to the Lead Minister and manage the church’s non-ministry functions. The Administrator is the nexus for staff, ministers, congregants, and the public –  the go-to person, anticipator, initiator, doer, detail-watcher, and systematiser who keeps all background functions running smoothly.

We seek an organized, flexible, grounded, collegial, hands-on Administrator to work alongside the Rentals Coordinator in an open office environment. The Administrator oversees office and building operations, leads staff, creates and coordinates weekly print and multimedia communications, and supports members of the ministry team and congregation.

Who we are

Canadian Memorial United Church (CMUC) & Centre for Peace is a vibrant, growing, Affirming faith community in central Vancouver. Our heritage church is at West 15th & Burrard, and the church office is in the Centre for Peace, a rental facility at West 16th & Burrard. Our work environment is congenial, collaborative and welcoming to all beliefs. www.canadianmemorial.org

Responsibilities

Office administration & facilities management

  • Maintain and manage Office admin systems, data bases, records and equipment (e.g., files, computers), outsourcing to IT professionals as necessary
  • Plan, administer and control the Operations budget in consultation with the Lead Minister and others as appropriate
  • Manage contracts and vendor relationships: oversee, coordinate and renew long- and short-term contracts
  • Manage office supplies
  • Prepare, or oversee preparation of, reports and statistics related to the operation of CMUC & Centre for Peace

Staff leadership & supervision

  • Provide supervision to staff: two office staff (f/t Rental Coordinator, p/t Bookkeeper) and two custodial staff (p/t Facility & Maintenance Worker, occasional Custodian)
  • Conduct annual performance reviews for staff they supervise
  • Lead by evoking the best in staff, supporting their work and encouraging the development of their skills
  • Provide orientation and training to new staff to ensure they meet the needs of CMUC & CFP operations and provide good service to the public, mission partners and CMUC faith community with whom they interact

Communications coordination for worship services

  • Coordinate print communications for weekly services, meeting deadlines; i.e., solicit and format content, edit and proofread the worship service bulletin and order of service, coordinate their printing and assembling.
  • Coordinate verbal announcements at weekly services
  • Create, in consultation with the ministry team, the multimedia presentation for the worship service
  • Coordinate media computer operators for worship services; liaise with technical staff as needed

Support to the ministry team, to congregants and lay leaders

  • Provide administrative support as needed to the Ministry Team
  • Provide support to congregants, lay leaders and to CMUC’s programming in general
  • Provide confidential assistance to the Lead Minister, as required
  • Attend weekly staff meetings

Competencies

  • Interpersonal skills
  • Verbal and written communications skills
  • Planning and logistical skills
  • Integrity and maturity
  • Initiative
  • People management skills
  • Collaboration and collegiality
  • Problem-solving and decision-making 

Knowledge & experience

  • Several years’ continuous employment in an administrative/operations/office management role, preferably in the non-profit sector
  • A proven track record of effecting continuous organizational improvement
  • Excellent computing skills, familiarity with presentation software, proficiency in MS Office Suite on an up-to-date Windows operating system; comfort with learning new in-house software as required
  • Familiarity with standard accounting practices, proficiency in bookkeeping
  • Experience in public relations and marketing as related to the promotion of facilities, an asset
  • Requirement to apply for and provide a Police Information Check on acceptance of the position

 Compensation

  • 35-hour position at a competitive salary with some flexibility in hours
  • A 3-month probationary period
  • After probation, entitlement to comprehensive benefits under the United Church of Canada’s group plan (life, disability, health & dental, pension), which are mandatory for all permanent employees
  • 3 weeks’ vacation
  • A professional development allowance (up to $750 & up to 5 days) in 2019 and subsequent years

To Apply

We welcome your interest! To be considered, your application must include a cover letter highlighting your relevant experience and a detailed resume. Please address your email to the Chair, CMUC Ministry and Personnel Committee, ministryandpersonnel@canadianmemorial.org. This posting will remain open until a finalist is chosen.

In the interests of the Administrator’s taking up the position as quickly as possible, the Ministry & Personnel Chair will monitor applications closely and contact promising candidates for a preliminary phone interview. The selection process continues with the candidate’s completing a short formatting and writing assignment, followed by a personal interview.

Room For All: A gospel celebration of love and belonging

Sunday, Nov 26th, 7pm
Canadian Memorial United Church
15th and Burrard, Vancouver

Featuring the Universal Gospel Choir 

Bishop Yvette Flunder

 

Proceeds to Rainbow Refugee

 

 

Dr. Rev. Yvette Flunder has been leading movements for justice and radical inclusion for over 30 years, from the church house to the White House and steps of the Supreme Court. In June 2003 she became Presiding Bishop of The Fellowship of Affirming Ministries, a multi-denominational coalition of over 100 primarily African American Christian leaders.

A founding member of the African American Interfaith Alliance on AIDS, and a frequent guest in the Obama White House, Bishop Flunder is a much sought-after and prophetic preacher, educator, author, and justice advocate, and a renowned gospel music artist.

Concert proceeds will to go Rainbow Refugeea Vancouver based community group that supports people seeking refugee protection in Canada because of persecution based on sexual orientation, gender identity or HIV status. Rainbow Refugee also hosts a support group, and engages in public education and awareness efforts. Find out more about their work, and how to support it, at the concert!

The Universal Gospel Choir

Vancouver’s beloved and longest-lived gospel choir, the Universal Gospel Choir (UGC) is a community-based group of singers passionate about raising the roof with their music. Known for their big sound, musical diversity, exuberant sense of fun and standing-room-only concerts, UGC celebrates all genres of music, from old-school gospel to current uplifting pop, from civil rights anthems to traditional songs from all around the world. More than 60 voices strong, the Universal Gospel Choir is an open, justice-oriented group celebrating the best of choral music and committed to lifting and inspiring the human spirit. UGC is directed by Lonnie Delisle.

Canadian Memorial United Church

Canadian Memorial is an inclusive and progressive Christian church in Vancouver, where we worship and practice an open-hearted, open-minded faith that takes Scripture and the message of Jesus seriously, but not literally. Rather than to “hold out” for a peaceful world in an afterlife, our mission as a spiritual community is to actively build a new earth now, one that includes authentic relationships, social and ecological justice for all, and fosters peace through Jesus’s radical love of all humanity.

Canadian Memorial is going through our own Affirming Ministries process, and we are thrilled to have Bishop Flunder as a teacher and visionary in that process. You can learn more about CMUC’s Affirm process here.

Remembrance Service and Open House

A Climate of Peace

Remembrance Service with Guest Preacher Elizabeth May
Sunday, November 5th, 10:30am
Canadian Memorial United Church and Centre for Peace
Elizabeth May is one of Canada’s most respected environmentalists, and has a long history of involvement in peace movements. Trained as a lawyer, May served as Executive Director of the Sierra Club of Canada for seventeen years. A practicing Anglican, she also studied theology at St Paul University, and has received an honourary Doctorate of Divinity from the Atlantic School of Theology. May is the leader of the Green Party of Canada and a Member of Parliament representing Saanich-Gulf Islands.
All are welcome.

Following Worship Elizabeth will stay for a Q&A, co-hosted by Author and Activist Bill Geimer and local Peace Groups.

Light refreshments provided.
12:00-1:00pm in the Centre for Peace Youth Room

Bill Geimer is the author of Canada: The Case for Staying Out of Other People’s Wars, which he will share more about during the discussion. He is also a peace activist, a veteran of the U.S. 82d Airborne Division, and Professor of Law Emeritus, Washington and Lee University. After resigning his commission in opposition to the war on Vietnam, he represented conscientious objectors and advised peace groups near Ft. Bragg NC, once representing Jane Fonda, Dick Gregory and Donald Sutherland in negotiations with police.

1:00–3:00pm Books of Remembrance Open House

Canadian Memorial United Church invites you to visit its sanctuary and view the unique and historic stained glass windows created as a memorial for peace after WWI. The church also houses the only copies of the Books of Remembrance outside Ottawa. Come view the books and names of family members who gave their lives in the hope of peace.

All Music Sunday

You don’t want to miss this: All Music Sunday

This Sunday, June 25th, we celebrate friendship and song with a powerful, faith-filled, possibly even rockin’ morning of music. It’s a great week to bring a friend or neighbour to church. And a week to not miss yourself.

Looking for a little more inspiration?

Here’s the choir singing Love Train last year!

Want to invite a Friend? Not sure how you’d go about inviting a friend to church? Here are some simple tips:

  1. Make the invitation low-pressure. “I’m not sure if you’re free, but…”
  2. Tell them why you like it here. “The community has been so supportive of me… The music is better than I expected… The preaching is powerful…”
  3. Make it personal for them – connect it to why you think it might be a fit. “I know you’ve been a bit lonely lately… I know you grew up in a church that doesn’t work for you anymore…”
  4. Respond to concerns. Honour people’s real worries about whether they would be welcome, what they would wear, whether their kid might be too noisy, what they would say to others, ect. Listen, and respond with both love and helpful information.
  5. Offer to go together, or meet them out front. Even if you know someone there, it can be intimidating to walk in alone. Particularly for folks who have had bad church experiences in the past.

Fall 2016 Connection Circles

Fall 2016 Connection Circles are starting!

Connection Circles are an opportunity to deepen relationships with other members of CMUC through a shared interest. Registration sheets are in the main church office. This year they include:

Sacred Wounds – Led by Gwen Dirks

A 4 session creative exploration into your faith of origin story. Looking into the source of religious trauma and injuries experienced that have affected our relationship to God and each other. Opening to the healing process of our heart, body and mind using collage or any other form of right brained activity (journaling, poetry, prose, playing music, visual art – any creative means you want to choose) to tell our stories and our healing to ourselves and each other.

Dates: Saturday mornings, 9:30-noon. Sept 24th, Oct 8th, Oct 29th, Nov 19th.

Meeting in the CMUC Sanctuary (with an alternative location TBD for Oct 8th)

Keeping Our Hearts Open in Hell – Led by Toni Pieroni and Bob Russell 

The past several months has been a challenging time in the world, with what has felt to be an increase in difficult and traumatizing events, e.g., the shootings in Orlando, the attack in Nice, racial violence in the U.S., the U.S. Presidential election, and closer to home, environmental issues regarding pipelines, the Site C dam, etc. It is natural to feel fearful and overwhelmed.

Thich Nhat Hanh says: “The bells of mindfulness are calling out to us, trying to wake us up, reminding us to look deeply at our impact on the planet.” As Christians, how do we respond to these events? What are the practices that deepen us into God’s love for the world as embodied in Jesus? Please join us in this circle to share our feelings about world events and learn practices from various wisdom traditions to transform our responses in a way that contribute to the healing of our world.

Dates: Wednesday evenings, 7pm. Oct 19th, Oct 26th, Nov 2nd, Nov 16th, Nov 23rd, Nov 30th

Meeting in the CMUC Fireside Room.

Dying, Death, and all that Denial – Led by Steven Chambers 

There are times when we need to think about all of it – living, dying, grieving – even in a culture that doesn’t much want to. Join Steven Chambers for a 4-week circle of reflection and discussion on death, how we meaningfully think about it, prepare for it and talk about it in a community of care. 

Dates: 4 Mondays, Oct 24th, Nov 7th, Nov 21st, and Dec 5th. 7pm.

Meeting in the CMUC Fireside Room.

Parenting Connection Circle – Led by Dana MacDonald

How do we want to raise our kids? As a family connection circle we will consider together how to increase our children’s awareness of social justice and environmental issues through a Christian lens. We will be selecting either a book or articles to anchor our meetings (to be determined).

Dates: 6 Thursday evenings, Oct 13th to Nov 17th, 7:30-9pm.

Meeting in the Centre for Peace (either the Library or the Meditation Room depending on availability – check the sign at the bottom of the stairs when you arrive)

Cinema Sophia – Led by Tom Little

Sign-up for this connection circle will be open starting at our Fall Kick-Off Sunday on Sept 18th.

Date: Every second Monday, starting Oct 3rd. 7pm.

Meeting in the CMUC Fireside Room.