JOB POSTING: Administrator

ADMINISTRATOR POSITION – JUNE 2018


Who we seek

Our inclusive, progressive Christian community is looking for a superstar to report to the Lead Minister and manage the church’s non-ministry functions. The Administrator is the nexus for staff, ministers, congregants, and the public –  the go-to person, anticipator, initiator, doer, detail-watcher, and systematiser who keeps all background functions running smoothly.

We seek an organized, flexible, grounded, collegial, hands-on Administrator to work alongside the Rentals Coordinator in an open office environment. The Administrator oversees office and building operations, leads staff, creates and coordinates weekly print and multimedia communications, and supports members of the ministry team and congregation.

Who we are

Canadian Memorial United Church (CMUC) & Centre for Peace is a vibrant, growing, Affirming faith community in central Vancouver. Our heritage church is at West 15th & Burrard, and the church office is in the Centre for Peace, a rental facility at West 16th & Burrard. Our work environment is congenial, collaborative and welcoming to all beliefs. www.canadianmemorial.org

Responsibilities

Office administration & facilities management

  • Maintain and manage Office admin systems, data bases, records and equipment (e.g., files, computers), outsourcing to IT professionals as necessary
  • Plan, administer and control the Operations budget in consultation with the Lead Minister and others as appropriate
  • Manage contracts and vendor relationships: oversee, coordinate and renew long- and short-term contracts
  • Manage office supplies
  • Prepare, or oversee preparation of, reports and statistics related to the operation of CMUC & Centre for Peace

Staff leadership & supervision

  • Provide supervision to staff: two office staff (f/t Rental Coordinator, p/t Bookkeeper) and two custodial staff (p/t Facility & Maintenance Worker, occasional Custodian)
  • Conduct annual performance reviews for staff they supervise
  • Lead by evoking the best in staff, supporting their work and encouraging the development of their skills
  • Provide orientation and training to new staff to ensure they meet the needs of CMUC & CFP operations and provide good service to the public, mission partners and CMUC faith community with whom they interact

Communications coordination for worship services

  • Coordinate print communications for weekly services, meeting deadlines; i.e., solicit and format content, edit and proofread the worship service bulletin and order of service, coordinate their printing and assembling.
  • Coordinate verbal announcements at weekly services
  • Create, in consultation with the ministry team, the multimedia presentation for the worship service
  • Coordinate media computer operators for worship services; liaise with technical staff as needed

Support to the ministry team, to congregants and lay leaders

  • Provide administrative support as needed to the Ministry Team
  • Provide support to congregants, lay leaders and to CMUC’s programming in general
  • Provide confidential assistance to the Lead Minister, as required
  • Attend weekly staff meetings

Competencies

  • Interpersonal skills
  • Verbal and written communications skills
  • Planning and logistical skills
  • Integrity and maturity
  • Initiative
  • People management skills
  • Collaboration and collegiality
  • Problem-solving and decision-making 

Knowledge & experience

  • Several years’ continuous employment in an administrative/operations/office management role, preferably in the non-profit sector
  • A proven track record of effecting continuous organizational improvement
  • Excellent computing skills, familiarity with presentation software, proficiency in MS Office Suite on an up-to-date Windows operating system; comfort with learning new in-house software as required
  • Familiarity with standard accounting practices, proficiency in bookkeeping
  • Experience in public relations and marketing as related to the promotion of facilities, an asset
  • Requirement to apply for and provide a Police Information Check on acceptance of the position

 Compensation

  • 35-hour position at a competitive salary with some flexibility in hours
  • A 3-month probationary period
  • After probation, entitlement to comprehensive benefits under the United Church of Canada’s group plan (life, disability, health & dental, pension), which are mandatory for all permanent employees
  • 3 weeks’ vacation
  • A professional development allowance (up to $750 & up to 5 days) in 2019 and subsequent years

To Apply

We welcome your interest! To be considered, your application must include a cover letter highlighting your relevant experience and a detailed resume. Please address your email to the Chair, CMUC Ministry and Personnel Committee, ministryandpersonnel@canadianmemorial.org. This posting will remain open until a finalist is chosen.

In the interests of the Administrator’s taking up the position as quickly as possible, the Ministry & Personnel Chair will monitor applications closely and contact promising candidates for a preliminary phone interview. The selection process continues with the candidate’s completing a short formatting and writing assignment, followed by a personal interview.

Tama Ward

Minister of Children, Youth & Families

Finding meaningful points of entry into the biblical story for children and youth is a vocational pursuit for Tama. She believes that the stories of the Bible, at their best, can lay the course for a deeply engaging and lifelong spiritual path. She has an MDiv from McMaster University in Ontario and has previously worked with Baptists, Catholics, Muslims and First Nations and in Ontario, BC, Mexico and Kenya exploring the value of sacred stories and sharing those stories across faith and cultural traditions. She founded the story guild method, a program that combines the energy, capacity for belief, and artistry of children and youth with the cultural, visual and performing arts to embody and tell stories of faith.

When Tama is not dabbling in sacred stories you’re likely to find her milking cows at a dairy farm in Pitt Meadows or writing creative non-fiction and memoir in a coffee shop on Main St.

She lives with her partner, Loren, and their teenaged children, Abigail and Oliver, in East Vancouver.

tama(at)canadianmemorial.org
604-731-3101 Ext 102

Ministry and Personnel Committee

2017 M&P Committee

The Ministry and Personnel Committee (M&P) is a confidential standing committee reporting to the Board. Its role is to support communication between the congregation, minister, and staff, and generally work to resolve conflict at the earliest possible stage. It oversees personnel matters, makes salary recommendations, welcomes enquiries and treats concerns in confidence

The members of the committee are (clockwise from upper left): Colleen Cruickshank (chair), Carol Sutton, Graham O’Neill, and Lillian Zaremba

ministryandpersonnel(at)canadianmemorial.org

Marion Allaart

Wedding Director

Marion is the person to call to arrange a wedding date or to work out answers to questions you might have about wedding planning. As she works largely from home it is best to send her an email or leave a message at her home number. She will get back to you promptly. Marion is available to meet with wedding couples every other Tuesday evening at 6pm for a site tour (by appointment only), and from time to time at other prearranged times. Have a look at the Weddings page for more information.

weddings(at)canadianmemorial.org
604-782-5823